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A step-by-step look at how we take you from job description to hired candidate — faster than any traditional ATS.
See how it worksStart by adding a job to your job list — give it a title, description, and required skills. This becomes the anchor for your entire hiring pipeline.
Job List
Job title · Description · Required skills
Add candidates to the talent pool by uploading their resumes. ShortlistFast parses and indexes each profile automatically — skills, experience, education — ready to match.
Talent Pool
Resume upload · Auto-parsing · Structured profiles
Select a job and a candidate to create an application — linking a specific talent to a specific role in one click. One candidate can be matched to multiple jobs.
New Application
Select job · Select candidate · Instant link
AI scores the candidate against the job requirements, highlighting strengths, gaps, and an overall compatibility score. Know exactly who fits before you pick up the phone.
Match Analysis
0–100 score · Skill breakdown · Fit summary
Enterprise teams route the application to a manager for review before the interview stage. Individual recruiters skip straight to sending a direct invite to their L1 interviewer — the invite includes the application ID and a one-time password.
Review & Invite
Manager approval · L1 invite · Application credentials
The interviewer opens the ShortlistFast Chrome extension, enters the application ID and password, and starts the interview. The extension captures the live transcript automatically throughout the call.
Chrome Extension
App ID + password · Live transcript · Auto-capture
When the interview ends, AI analyses the full conversation and generates a structured summary — key highlights, red flags, and a clear hiring recommendation. No manual note-taking needed.
AI Summary
Auto-generated · Highlights · Recommendation
Manage L2 interviewer feedback in the same platform. Consolidate all inputs, compare notes, and finalize the candidate — promote to hired or mark as rejected with a single action.
Final Decision
L2 feedback · Consolidated view · Hire or reject
Track every application, stage transition, and hiring metric in real time. See where your pipeline is moving, where it's stuck, and make data-driven decisions across your whole team.
Analytics Dashboard
Pipeline view · Stage metrics · Time-to-hire
Book a 30-minute call and we'll walk you through the entire platform with your own job descriptions.